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The recommended process when someone leaves TMU, is for them to review their files and be sure to transfer ownership of important shared files and folders to another user to avoid the deletion of their files when their account no longer exists. This is the person who uploaded, or created the file in Google Drive. What currently happens in Google Drive with shared files?Įvery file stored in Google Drive has an account that “owns” the file or folder. The main purpose of the “ownership accounts” is to protect all files managed in a departmental folder, preventing any loss of files owned by an individual if this individual leaves TMU. Once the original account is deleted, you won’t be able to recover any of your files or folders from it.TMU’s CCS is offering departments the option of creating and assigning an ownership account (non-person account) to automatically “own” all files and documents that are stored in a Departmental Google Drive Folder. If your current Google Account is being deleted, transfer ownership of your files, folders, and Google files to another active account.The original owners of the files remain the owners, and if the original owner deletes a file, it’ll be removed from the folder. When you transfer ownership of a folder from yourself to another person, the new owner of the folder becomes an editor of the files in that folder.After it’s deleted, no one can access it, including those it was shared with. Permanently delete something from Google Drive.Allow your collaborators to change access privileges for others.The things you’ll no longer be able to do once you transfer file ownership include:.Things to consider before you transfer ownership Only Google Apps customers in Government and Education domains can transfer ownership of a synced or uploaded file (like a PDF or image file).Ĭonsumer Drive users: You can’t transfer ownership of a synced or uploaded file (like a PDF or an image file). Google Apps Customers: You can’t make someone outside of your domain the owner of your Google Doc.
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